How is a motion recorded in the minutes?

A motion is recorded in the minutes as it is put by the chair before voting. This approach ensures clarity and accuracy in the official record, reflecting the precise language used during the meeting when the motion is restated for the purpose of voting. The chair has the responsibility to articulate the motion clearly for all members to understand, which aids in maintaining a transparent record.

Recording the motion in this manner also helps distinguish the motion from any discussions or amendments that may have occurred prior to voting. By using the actual wording put forth by the chair, the minutes will accurately document what was voted on, which is essential for both accountability and for future reference. This method ensures that anyone reviewing the minutes later can easily identify the specific actions taken by the group during the meeting.