If a draft of the minutes has been sent out, are they automatically presumed read?

The correct choice is that the draft of the minutes is presumed read unless there is a specific request for them to be read aloud. This reflects the practice within many organizations where the distribution of minutes signifies that members are expected to review them prior to meetings. If a member has concerns or wishes to discuss specific points from the minutes, they can request that the minutes be read aloud during the meeting.

This approach streamlines the meeting process by allowing discussions to focus on any necessary clarifications or objections rather than reiterating information that members have already had the opportunity to review. It also moves the meeting along more efficiently, saving time while still providing an opportunity for engagement and input from all members.

Understanding this principle helps in recognizing how meeting protocols aim to balance efficiency with member participation and accountability – members are expected to take responsibility for reviewing the minutes, which fosters a culture of preparation and engagement.