Should minutes record all main motions that were made or taken up except if withdrawn?

Minutes are an essential part of meeting documentation, serving as the official record of what transpired during a meeting. Recording all main motions that were made, except those that were withdrawn, is important for several reasons.

First, documenting main motions reflects the collective decision-making process of the group and provides transparency. This ensures that members who were not present can understand the actions taken and the discussions that led to those decisions. It creates a complete historical record that can be referenced in the future.

Second, including all motions helps in tracking the progress of various issues that may have been addressed during the meeting. It fosters accountability among members and facilitates follow-up on any unresolved matters.

Moreover, omitting main motions could lead to misunderstandings or disputes about what was proposed or decided in the meeting. Therefore, it is essential to include them in the minutes to maintain clarity and provide a thorough overview of the meeting's proceedings.

Overall, documenting all main motions, except those withdrawn, is in line with best practices for keeping meeting minutes that are informative and usable for all members.