When is the agenda usually prepared in relation to a meeting?

The agenda is typically prepared before the meeting starts to provide participants with a clear outline of the topics that will be discussed. This advance preparation allows attendees to come prepared to contribute to the discussion, ensuring that the meeting is organized and efficient.

Having the agenda drafted prior gives everyone a chance to review it, suggest additional items if necessary, and set expectations for the duration and focus of the meeting. It also aids in managing time effectively, as the facilitator can allocate specific time slots for each item on the agenda, which helps maintain order and fosters productive dialogue.

Drafting the agenda in advance is a best practice in meeting management, highlighting its importance in creating a structured and purposeful encounter for all attendees.