When previous notice is given at a meeting, it must be presented in what form?

The requirement for previous notice to be given in written form is rooted in the importance of clarity, transparency, and formality in meetings, particularly when it comes to decisions or actions that will be taken. Written notice ensures that all participants receive the same information, can review it at their convenience, and have a concrete reference to refer back to if needed. This written documentation is also beneficial for maintaining records and accountability.

While verbal communication can also be effective in certain contexts, it lacks the permanence and clarity that written notice provides. Additionally, relying solely on verbal communication may lead to misunderstandings or misinterpretations, as people may not remember the details correctly. Therefore, to adhere to best practices in meeting protocols and to ensure that all members are properly informed, previous notice must be delivered in written form.